Worley

What You Will Do

• Assist the project team with document preparation and formatting using company templates, including reports, presentations, and correspondence. 
• Prepare minutes of meetings for Project Managers and Functional Leads. 
• Assist the Project Secretary in the coordination of project events, including large project functions. 
• Facilitate project and building inductions and project induction booklet. 
• Prepare package stationery for new project team members. 
• Liaison with ICT to facilitate timely response to project-related IT issues. 
• Assist other team members of the project services. 
• Provide administrative support to the Project Secretary and project personnel. 
• Responsible for incoming and outgoing mail. 
• Assist in setting up meeting room bookings, catering orders and special project requirements. 
• Ensure office consumables are made available to Project personnel and coordinate regular stationery orders. 
• Manage basic to intermediate project database spreadsheets and ensure they are kept up to date. 
• Provide the team with project-related information and carry out research when required. 
• Carry out general ad-hoc administration duties, as required. 
• Issuing IR’s through our system. 
• Preparing temporary access for the site visit for engineering and the employees need to visit the site when required. 
• Creating and maintaining organizational charts. 
• Responsibility for the company belongings such as stationery, and offices keys on the project floor. 
• Supporting our clients with parking requests, visitor parking and offices requirements. 
• Reporting any safety violation to HSE department. 
• Reporting any facility problems to the facility department. 
• Preparing letters for the managers and modification letters error.  
• Issuing gate pass. 
• Preparing documents transmittal for the letters for outgoing - And any assignment or task assigned to you by your Line Manager.

Required Skills and Abilities

• Must have Bachelor's degree. 
• Excellent written and verbal communication skills. 
• Experience in Microsoft Office suite of products. 
• Able to operate in a team environment with proven ability. 
• Able to undertake tasks with minimum supervision. 
• Able to coordinate activities to meet deadlines in a timely fashion.

Applications Close - 26 February 2025

About Us:

Building on our past - Ready for the future.

Worley is a global professional services company of energy, chemicals and resources experts. 

We partner with customers to deliver projects and create value over the life of their assets. We’re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.

At Worley, we’re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and can thrive is essential to our mission of delivering sustainable change. 

We know that diverse and inclusive cultures are safer and more innovative. We encourage applications from candidates from all backgrounds and diversity characteristics and warmly encourage disabled or neuro divergent candidates to apply.