Canberra - ACT
$81,868 - $89,377 (APS 4) + Super

The Role

The acquisition of conventionally-armed, nuclear-powered submarines is an historic and transformative endeavour for Australia. The whole-of-nation effort to safely and securely deliver the cutting edge nuclear-powered submarine program will transform Australia's economic and national security landscape for decades to come.

APS 4 Executive Assistants (EAs) are responsible for providing high-quality executive support to Senior Executive Service (SES) officers within an integrated workforce environment.

APS 4 Executive Assistant duties may include, but are not limited to:

Performing front-of-office support functions, including managing incoming correspondence, scheduling appointments, and coordinating meetings.
Utilising available information to prepare briefing packs, reports, and other documentation.
Managing their own workflow, making decisions within their area of responsibility, and seeking guidance when required.
Communicating professionally with a range of stakeholders, including providing advice on moderately complex operational and administrative matters.
Demonstrating an understanding of, and compliance with, relevant legislative frameworks, policies, government decision-making processes, and the Australian Submarine Agency's mission and objectives.
Providing coaching, guidance, and on-the-job training to new and less experienced team members.

About our Team

The Australian Submarine Agency (ASA) is a diverse and integrated organisation comprising civilian and military personnel working together to deliver Australia's conventionally armed, nuclear-powered submarine program.

Executive Assistants play a vital role across the Agency, providing high-level administrative and executive support to senior leaders in a dynamic and fast-paced environment. Depending on business needs, successful candidates may be placed within a range of branches and divisions, supporting the delivery of key Agency priorities and strategic objectives.

Working within ASA provides the opportunity to engage with a broad range of stakeholders, contribute to meaningful and nationally significant work, and be part of a collaborative and professional workforce.

The successful candidate will be required to be based in Canberra and attend the office on a regular basis. This is primarily an onsite role, with only limited opportunities for remote work.

Our Ideal Candidate

We are a dynamic organisation seeking employees who are agile, innovative and energised by high-paced work. We are seeking highly motivated and collaborative minded people who will have the opportunity to contribute to a once in a lifetime program.

To be successful in this role, you will demonstrate a high level of integrity, along with strong communication and organisational skills to effectively manage competing priorities and contribute to the delivery of branch, division, and Australian Submarine Agency (ASA) objectives.

Our ideal candidate will demonstrate the following skills and attributes:

Proven ability to prioritise and manage multiple competing tasks in a fast-paced environment, delivering quality outcomes within tight timeframes and with minimal supervision.
The ability to quickly learn and adapt to new software applications, with well-developed skills in the Microsoft Office suite.
Strong written and verbal communication skills, supported by excellent organisational abilities.
A positive, proactive attitude and a commitment to continuous learning and professional development, while exercising sound judgement, integrity, and discretion.
Strong attention to detail, with the ability to take ownership of tasks and ensure work is completed accurately and to a high standard.
Well-developed stakeholder engagement and relationship management skills, with a demonstrated ability to work collaboratively with a diverse range of internal and external stakeholders, including senior executive-level personnel.

Application Closing Date: Sunday 9 August, 2026

For further information please review the job information pack, reference ASA/04159/26 on https://defencecareers.nga.net.au/?jati=83BA578F-41E2-E98A-9EA2-ED1EB0FDD5DD.

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